Staff Who Does What

ACADEMIC OFFICE - GRADUATE OFFICE

Academic Advising Manager
404-894-8414 | Love 297
  • Advise graduate students and track registration and student progress
  • Manage graduate office and support staff; work with the Graduate Committee
  • Monitor & award graduate fellowships
  • Recruitment ofprospective graduate students
  • Generate final reports for assessment
  • Coordinate graduate handbook changes and curriculum updates
Academic Program Coordinator II
404.385.6315 | LOVE 298
  • Coordinate graduate application and recruitment processes
  • Coordinate graduate recruitment fair
  • Coordinate new graduate student orientation
  • Compile reports and statistics for OATS, Academic Program Review, Grad Committee, etc.
  • Graduate safety seminar coordinator, serve on safety committee
  • Coordinate graduate website updates
Academic Program Coordinator I
4048944253 | Love 296
  • GRA Hiring
  • Class Scheduling
  • Registration holds, permits and overrides
  • Textbook Ordering
  • Coordinate MSE BS/MS Program
  • Student visa processing and renewals
  • Commencement coordinator
  • Assist with Career Fairs
  • Transfer Course Evaluation
  • Grade Change Processing

ACADEMIC OFFICE - UNDERGRAD

Academic Advisor II
404.894.2850 | LOVE 292
  • Advise Undergraduate students on course planning and scheduling
  • Coordinate Student Awards Process
  • Degree Petitions (Backup)
  • Banner, Degree Works GT Reports
  • Change of Majors Process
  • FASET Coordinator
  • Career Services Liaison and Placement (uGrad)
  • Group Advisement Facilitator
  • MSE Minor Processing
Educational Outreach Manager
404.894.2430 | LOVE 290
  • Undergraduate recruitment lead, continuance of current recruitment activities, and the planning and implementation of new recruitment activities including representing MSE at on-campus recruitment events and in the metro-Atlanta high schools
  • MSE undergraduate scholarship program coordinator
  • Assist with the MSE Industry-Student Mentoring Program
  • Help coordinate and execute the MSE FASET sessions with Shirley
  • Meet with prospective students and their families to educate and inform about what MSE is and the opportunities they have as a student in our program
Academic Advising Manager
404.894.2852 | LOVE 294
  • Overall Management of Staff and academic processes in the UG office
  • Oversee UG Recruitment activities
  • Assessment and reports/ABET
  • Statistics
  • Recruitment Management, Planning and Assistance
  • Retention

ADMINISTRATIVE SUPPORT

Assistant Director, Administrative Operations
404.894.5823 | Love Bldg., Rm. 285
  • Provide support to the School Chair
  • Coordinate activities of the Chair’s office, i.e. internal audits, program reviews, etc.
  • Human Resources Representative
  • Hiring processes of all personnel and researchers
  • Process J-1 and H1B visa requests
  • Supervise administrative, academic, and facilities support staff and activities
Faculty Support Coordinator
404-894-2136 | Love 368
  • Admin Support to faculty and their research groups for travel, BuzzMart and Workday; Enter purchase orders through accounting system; Compile information and reports; Process check and foundation requests including support documentation; Coordinate monthly procurement statement reconciliation; Assist PI's regarding interpretation and application of administrative policies and procedures; Coordinate and participate in visits, meetings, seminars and video conferences, and conference room scheduling; Assist with photocopying and other related duties as assigned:  (F. Alamgir, Garmestani, Jang, Li, Ramprasad, Yushin, Wong);
  • Processing of reimbursements for Love Building;
  • Processing / approving of Love Building purchase orders;
  • Schedule travel and agendas for MSE Seminar Speakers;
  • Schedule travel and agendas for the MSE Pritchett Lecture Speakers;
  • MSE CoESCAC Representative.
Administrative Manager I
404-894-1746 | MRDC 3505
  • Admin Support to faculty and their research groups for travel, BuzzMart and Workday; Enter purchase orders through accounting system; Compile information and reports; Process check and foundation requests including support documentation; Coordinate monthly procurement statement reconciliation; Assist PI's regarding interpretation and application of administrative policies and procedures; Coordinate and participate in visits, meetings, seminars and video conferences, and conference room scheduling; Assist with photocopying and other related duties as assigned:  (Correa-Baena, Muhlstein, Russo, Y. Wang, Yao);
  • Supervise MRDC admin support activities and main office;
  • Supervise administrative staff and student assistants;
  • Retention, Promotion and Tenure (RPT) Representative;
  • Printing of posters for students and researchers;
  • Conference room scheduling for MRDC.
Administrative Professional III
404.894.0496 | MRDC 3506
  • Admin Support to faculty and their research groups for travel, BuzzMart and Workday; Enter purchase orders through accounting system; Compile information and reports; Process check and foundation requests including support documentation; Coordinate monthly procurement statement reconciliation; Assist PI's regarding interpretation and application of administrative policies and procedures; Coordinate and participate in visits, meetings, seminars and video conferences, and conference room scheduling; Assist with photocopying and other related duties as assigned:  (Gerhardt, Jacob, Jayaraman, Kumar, Parachuru, Realff, Sharma, Shofner, Srinivasarao);
  • Assist with events, workshops and conferences, Workday, procurement and business card purchases;
  • Control inventory of office supplies/manage purchasing activity;
  • Organize Receipts and Invoices;
  • Prepare outgoing packages for shipping/track package activity/control inventory of incoming shipments;
  • Manage all purchases and travel related expenses for Capstone Senior Design classes;
  • Assist the MRS AND WIMSE organization with expenses;
  • MSE Ambassador for the Georgia State Charitable Campaign. 
Events Coordinator
404.385.7303 | LOVE 284
  • Admin Support to faculty and their research groups for travel, BuzzMart and Workday; Enter purchase orders through accounting system; Compile information and reports; Process check and foundation requests including support documentation; Coordinate monthly procurement statement reconciliation; Assist PI's regarding interpretation and application of administrative policies and procedures; Coordinate and participate in visits, meetings, seminars and video conferences, and conference room scheduling; Assist with photocopying and other related duties as assigned:  (A. Alamgir, Gokhale, Kacher, Losego, Singh, Speyer, Thadhani);
  • Coordinate and plan department events;
  • Conference room scheduling;
  • Oversee receptionist area for mail, package distribution and supplies;
  • Supervise student assistants;
  • Work with other staff on area specific events;
  • Order and maintain office supplies for MSE Bldg.

COMMUNICATIONS

Communications Officer
404-385-1650 | Love 278
  • External communications: Newsletter and monthly e-News, media liaison
  • Marketing communications: Flyers, brochures, letters for Grad and UG programs
  • MSE Rep for CoE and Research Communications
  • Communications support to EAB and Development

DEVELOPMENT

Development Assistant for ChBE and MSE
(404) 894-4881 | Ford ES&T, 1310
  • Administrative support to Directors of Development for MSE & ChBE
  • Participates in planning, promotion, donor interaction and record keeping and reporting
  • Assist potential donor, donors or donor reps as required
Director of Development I
404-894-6345 | Love 354
  • Major gift fundraiser
  • Develop and enhance relationships with alumni and friends
  • Work with Chairs and faculty to enhance alumni relationships while focusing on securing permanent endowment support for faculty, students and programs.
  • Work with Central Development to enhance alumni relationships
  • Steward gifts to School
Director of Corporate Development for ChBE and MSE
(404) 894-0987 | ES&T 1372
  • Major gift fundraiser
  • Develop and enhance relationships with corporations
  • Work with Chairs and faculty to enhance corporate relationships
  • Work with Central Development to enhance corporate relationships
  • Steward gifts to School

FACILITIES

Building Coordinator
404-385-4364 | LOVE 181
  • Review gas orders and place on-line orders; maintain inventory
  • Assist with tagging new equipment
  • Assist with master inventory of equipment
  • Work within labs doing equipment setup
  • Work with faculty on their projects and move equipment as needed
  • Office space assignment
Senior Facilities Manager
404.894.6763 | Love 271
  • Facilities maintenance upkeep/prevention operations for MSE buildings, UG labs, and offices
  • Building renovation, lab fit-up/upgrade, and office buildout projects
  • MSE Space Utilization Surveyor and a member of MSE space committee for faculty office/lab assignments
  • GRA office space assignment and coordinating lab, office, and large equipment moves
  • Building safety/security manager, Right-to-know coordinator, and assistant lab safety manager for UG labs
  • Asset manager for MSE inventory equipment
  • MSE keys/door access controls system and coordinator for proxy reader installations
  • Telecommunications coordinator for phone repairs, upgrades, and installations
  • Event logistics, staging, audio/visual, and coordinating equipment set-up/break down

FINANCIAL SERVICES

Assistant Director, Financial Operations
404.894.5791 |
  • Head of Finance Office
  • Reconciliation of state projects
  • Processing of budget amendments
  • Proposal preparation
  • Salary distribution
  • Portfolio project management
Grants Administrator
404-894-2816 | MRDC 3507
  • Research funding opportunities and disseminate results to applicable faculty
  • Coordinate and manage proposal preparation and submission process
  • Serves as department point-of-contact with MSE Accounting office, OSP, Legal, etc.
  • Assist with coordinating and preparing paperwork to granting agencies involved with grant proposal submittals
  • Review/Edit proposals
  • Track upcoming and overdue deliverables
Financial Manager I
404.894.5792 | MRDC 3512
  • Management of finance staff
  • Portfolio project management (Kumar, Liu, Losego, Stingelin, Ramprasad, Lin)
  • Payment of invoices
  • Preparing of hiring paperwork (students)
  • Proposal preparation
  • Processing of Foundation and AP check requests
MSE Financial Admin III
|
  • Manage budgets to ensure funds are spent according to Institute and sponsor guidelines
  • Portfolio project management (Tsukruk, Vogel, Wang, Wong, Yushin, Milam, Muhlstein, Thadhani).
  • Review expenditures to ensure they are allowable
  • Manage sub-awards from initiation to close-out
  • Prepare financial reports and projects as needed
  • Provide financial approval for business transactions and ensure proper documentation is secured
Financial Admin II
404-385-5494 | MRDC 3513
  • Portfolio project management (Garmestani, Gerhardt, Jang, Parachuru, Realff, Shofner, Singh, Russo, Jayaraman)
  • Prepare data for use in budget amendments
  • Perform financial records maintenance, report preparation and reconciliation
  • Post transactions to internal ledgers
  • Processing of all travel
  • Processing of bi-weekly time documents
  • Processing / approving of purchase orders

COMPUTING SERVICES

Computer Systems ManagerResearch Scientist II
404.894.3454 | LOVE 178
  • Provide hardware and software computer support
  • Oversee computing capability and the connectivity for those systems to the resources on the network
  • Assist in the selection and configuration of new computers
  • maintain functionality of desk computers and computer lab
  • Support x-ray lab, used for research and instructional purposes
  • First tier support for OIT accounts, services & software.
IT Support Professional II
404.894.2851 | MRDC 4403
  • General maintenance and technical support of daily IT operations
  • Software upgrades, disk back-up, utility maintenance, repairs, technical and network support, testing of new equipment
  • Directory organization
  • Web content updates and modifications
  • Assists in maintaining main & secondary MSE websites (back-end software).
  • Primary support of Apple products and software (ipad/osx/imac/laptops)
  • First tier support for OIT accounts, services & software.
  • Research and procurement of IT and AV related equipment
IT Support Professional Manager
404.894.3287 | LOVE, Room 172
  • General maintenance and technical support of daily IT operations
  • Software upgrades, disk back-up, utility maintenance, repairs, technical and network support, testing of new equipment
  • Directory organization
  • First tier support for OIT accounts, services & software.
  • Research and procurement of IT and AV related equipment
  • Provide hardware and software computer support for faculty/staff/students.
  • Oversee computing capability and the connectivity for those systems to the resources on the network.
  • Assist in the selection and configuration of new computers; maintain functionality of desk computers.
  • Administers MSE specific servers and databases.
  • Creates and maintains MSE online systems and services (mseforms, etc).
  • Assists in maintaining main & secondary mse websites.
  • Manages MSE computer support personnel